Engineering Equipment Fund
Summary of Deadlines
Application submission deadline: Friday, 17 March, 2017
Tentative Meeting Date: Week of March 27. Doodle will be sent out.
The Engineering Undergraduate Equipment Fund is now accepting proposals for equipment purchases in the fiscal year 2017-2018. This fund is an accumulation of donations and student fees (50$/semester full time, 25$/semester part time), and is distributed proportionally to each of the seven departments within Engineering.
The Equipment Fund Committee (EFC) is a committee of the Engineering Undergraduate Society (EUS) that administers the Equipment Fund. It is comprised of the dean of engineering and all the department chairs (or their representatives), as well as two student representatives from each department (the president and VP Academic). It is chaired by the EUS VP Academic.
A general description of equipment purchased should fit the following criteria: "Only equipment that benefits the undergraduate students of the Faculty of Engineering in their academic environment shall be purchased through the Equipment Fund. This equipment shall be of primary benefit to only those undergraduate students." Any proposed equipment must be accessible to undergraduate students and should not primarily benefit other independent projects.
The deadline for receiving proposals will be Friday, 17 March, 2017.
All purchases from the previous year must be made by Friday, 10 March, 2017 to ensure accurate assessment of the amounts available. In case you need more time to process a transaction, please inform the EUS VP Academic. Any pending purchases for which no explanation has been produced in writing will be disapproved and the unspent funds will be returned to the main account for redistribution the following year.
The preparation of proposals should be a consultative process between the student representatives and the department/faculty representatives selected to sit on the committee. In the case that a department's proposed purchases cannot be covered by that department's allotment, a department may allocate money from its own accounts towards that proposal. A letter covering the agreement and signed by the department's chair must be presented to the EFC before that proposal can be voted on. The same goes for general faculty proposals (signed by the dean).
For each distinct piece of equipment that you wish to purchase, an EFC proposal form must be submitted. The application form is attached as “EFC Proposal”.
- Please name the proposal forms in the format “EFC – NUM – DEPT – COURSE – EQUIPMENT”
(ex. EFC – 1 – CHEE – CHEE 351 – Distillation Column).
- Please fully complete the proposal, and save it as a PDF file. All electronic copies should be collected by the departmental student representative, and will be reviewed by the departmental student council. Following that, proposals should be submitted all at once (with quotes) to firstname.lastname@example.org by March 17. Also required is the completed Excel file containing the summary of each proposal and the amounts requested.
- Please include a sales quote for each piece of equipment, associated with each proposal. It is optimal to send all the proposals at the same time before/on the deadline to avoid confusion.
Kindly fill in the attached proposal form, checking off if it is a proposal for a purchase to be made next fiscal year (FY 2017-2018) or a forwarding request for a purchase to be made in FY 2018-2019. Attach a quote and signed departmental contribution letter if applicable. Applications are due 17 March, and are to be submitted via e-mail to the EUS VP Academic. If you have any more questions about specifics of the fund, you may reference the EFC bylaws which are also attached to this document, or ask your departmental VP Academic (this is the student you should be working with to choose relevant proposals). Contact information and estimated allotments can be found on the next page.
Note: Please note that with the renewal of the fund, the fixed allocation for Faculty purchases was increased from $25,000 to $35,000.
Vice President Academic
Engineering Undergraduate Society
O: 514-398-4396 | M: 514-589-5671
Departmental Allocated Funds
These numbers will change, but serve as an initial estimate. They are the sum of the carry-over from FY 2016-2017 (assuming all items are purchased) and the fees collected based on Fall 2016 and Winter 2017 enrollment.
|Department||Approximate Funds Available|
|Electrical, Computer, Software||$84.811.21|
|Department||Student Representative||EUS Email Address|
|Architecture||Linsen Chaiemail@example.com||Zachary Mathurinfirstname.lastname@example.org||Martin Bressaniemail@example.com|
|Chemical||Md Mahdi Ferozefirstname.lastname@example.org||Kerry Lawlessemail@example.com||Jan Kopyscinskifirstname.lastname@example.org|
|Civil||Majed Karamemail@example.com||Jonathan Chanfirstname.lastname@example.org||Dominic Frigonemail@example.com|
Computer & Software
|Marco Manglavitifirstname.lastname@example.org||Maana Javadiemail@example.com||Andrew Kirkfirstname.lastname@example.org|
|Materials||Andrei Romascanuemail@example.com||Hillary Williamsfirstname.lastname@example.org||Richard Chromikemail@example.com|
|Mechanical||Raphael Zonisfirstname.lastname@example.org||Dimitri Calomirisemail@example.com||Amar Sabihfirstname.lastname@example.org|
|Mining||Xavier Chagnonemail@example.com||Iyngaran Panchacharamfirstname.lastname@example.org||Hani Mitriemail@example.com|
|Faculty||Jean-Louis Shifirstname.lastname@example.org||Nigel Ayoung-Cheeemail@example.com|